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You can create, register, and manage your apprenticeships all within Apprentix.

‍Create Apprenticeships from scratch
‍To start with, you can create apprenticeships within minutes. We have over 55,000 occupations in the platform to select from. Apprentix will automatically generate an on-the-job learning plan for you. If you already have a registered apprenticeship program, you can simply copy and paste the details from your Appendix A into Apprentix.

‍Register apprenticeships (or not)
‍If you want to register a new apprenticeship program, simply say “yes” when asked and Apprentix will automatically fill out the forms for you. You can use those forms to submit to any OA state and some SAA states will accept the forms exactly as-is. There are some SAA states that will have their own forms so you can send them the ones generated by Apprentix and ask them to convert that information to their forms. If you don’t want to register your program, you don’t need to. Simply continue with the process to manage your program.

‍Manage apprenticeships
‍You can set up an unlimited number of apprenticeship programs and users of all types. Start by adding your first apprentice and you’re on your way to manage time tracking, competency evaluations, wage progressions, and more.

Apprentix will fill out the registration forms that include the Appendix A, B, C, and D. Apprentix will also automatically fill out the Form 671 (Apprenticeship Agreement) and the Request for Certificate for Apprenticeship Completion.

Yes! Certified payroll tracks the IRA requirements, not the DoL requirements. Certified payroll will track prevailing wage, the 15% labor participation rate required by apprentices, and the ratio of journeyworkers to apprentices each day. Apprentix doesn’t track any of those things since the focus on Apprentix is to track the DoL’s requirements.

The IRA’s apprenticeship requirements trigger when you have 4 or more laborers or mechanics, of any occupation, for any amount of time. For example, if you have 2 people working for 2 weeks and 2 new people working the following two weeks, that’s still 4 people, no matter how long they worked or if they are doing the same or different jobs.

Once you’ve had 4 people, you must have 1 apprentice. That triggers the need for a Registered Apprenticeship Program. You must then meet the labor requirement where 15% of your labor hours are performed by apprentices and you must maintain the apprentice to journeyman ratio for that occupation. Companies typically use certified payroll to report IRA compliance to meet these requirements.

A Registered Apprenticeship Program has its own set of requirements which includes adherence to standards, monthly compliance reporting, passing audits, and record keeping requirements. This set of compliance requirements is unique and separate from the IRA but falling out of compliance on the Registered Apprenticeship Program means you are out of IRA compliance.

We have integrations utilizing import and export files so that you can extract data from any system, such as payroll or construction management system, and import the data into Apprentix. You can also export classroom plans, on-the-job training plans, and RAPIDS reports which are then imported into RAPIDS for compliance.

We’ve developed a full list of Sponsor duties here.

It takes 9+ months on average for a state to register a new apprenticeship program on your own. You can view data that’s been collected to show you the difference in timelines by OA and SAA states.

The key to staying IRA compliant with a registered apprenticeship program, is to make sure you’re meeting the DoL’s requirements and passing audits. Apprentix helps you do this whether you’re managing compliance on your own or asking us to manage it for you.

No, Apprentix is not a training provider so you will need to handle classroom and on-the-job training. If you are using our Fractional Sponsor service, we will design the classroom curriculum for you and we’ll utilize as much as you can deliver in-house with your existing training process. Same with the on-the-job training, we’ll understand how you work and then we’ll align that with our program standards. If you have any training gaps and need to fill them, we’ll identify training providers for you and you’ll contract them directly.

You are responsible for classroom curriculum so you’ll either deliver the training using in-house resources or through a 3rd party, or a combination of both.

If you use subs who will trigger the IRA’s apprenticeship requirement, you can either put them under your program with Apprentix’s Fractional Sponsor and their apprentice count will count towards your total apprentices and you can put them onto your tech platform for tracking purposes. Alternatively, you can tell subs that they need to use Apprentix on their own and make a direct relationship.